Good Morning from sunny South Florida
Something a little different today: One of my favorite comments when I am speaking with people is “Your data will be here for the next 1000 years”: in other words, your data is always kept, not deleted nor archived, and is retrievable years from now. Our goal is to retrieve information within seconds or minutes of being requested.
IE: Claims were forwarded to a law firm in Chicago, IL for suit. The attorney provided updates via the CasetrackerLaw system starting in late 2006 and 2007. The attorney claims suit was filed, money was sent to the attorney, and the updates started to flow but slowly from the attorney. We will call this attorney Mr. W.
All of a sudden the attorney would not return our calls, emails, faxes, etc… After months of no contact, the investigation started. I spoke with my partner, Atty. P and of course he has no knowledge of where Atty. W escaped to with our money.
Long story short, a complaint was filed with ARDC (Attorney Registration and Disciplinary Commission of the Supreme Court of Illinois) and after weeks of communications, they agreed to prosecute the attorney, but needed evidence.
Apply the 1000 year rule: The ARDC wanted to see the email or updates by the attorney which our system stores. Within minutes the full history of the attorneys false updates were printed and off to the court they went.
This is a case where the system protected us and provided evidence to prosecute by having the data at our finger tips.
NOTE: When you forward a claim from our system it is bonded via General Bar, Columbia List, American Lawyers Quarterly, Forwarders List, National List, provided the attorney is a list member for bonding and provides you a report. (We will discuss this feature at a later date)
CasetrackerLaw is always concerned that our system keeps a fingerprint of all transactions and always shaving the bottom line in labor.
We will keep you posted of the outcome of this case, and if you have had a bad experience with an agency or law firm, let us know.
Tuesday, February 9, 2010
Monday, February 8, 2010
Offset Method
A client contacted us last week with a problem so he requested a report which would do the following:
Problem: Creditor wants to place 1000 claims but the Creditor does not want to expense funds from his Company for collections. In other words, YOU put up the money to run profiles, verifications, and mail letters or file suit, etc. Now all this money comes from the creditors funds so how do you get it back?
Solution: Offset Method - Client allows you to deduct any monies spent on expenses for the other claims, in other words you can deduct any monies spent from money received. The problem was how do we account for this expense and develop a labor shaving method. (See the 3 Screenshots) Collections _ Expense Statement Collections _ Expense Statement 2
By now I can tell you, law firms and agencies have more ways to do the math than I ever knew. They are all different and some like to take the information in a specific order: interest, principle, costs and fees – any combination of these. Our system lets you have it your way. We default all systems to IPC, but you have the ability to override this on any claim or claims. IE: IPC, FCIP, CFIP, CIP, IP (see Claim Info Tab in the Casetrackerlaw system)
CasetrackerLaw also provides other types of offset reports which we will discuss at a later time.
*This report is not a custom module and developed on a per case basis. If you are interested in this report or if you have an idea for a report, contact us with a phone call or an email. There is always a live person ready to speak to you.
At CasetrackerLaw we are all about shaving the bottom line and reducing labor.
Problem: Creditor wants to place 1000 claims but the Creditor does not want to expense funds from his Company for collections. In other words, YOU put up the money to run profiles, verifications, and mail letters or file suit, etc. Now all this money comes from the creditors funds so how do you get it back?
Solution: Offset Method - Client allows you to deduct any monies spent on expenses for the other claims, in other words you can deduct any monies spent from money received. The problem was how do we account for this expense and develop a labor shaving method. (See the 3 Screenshots) Collections _ Expense Statement Collections _ Expense Statement 2
By now I can tell you, law firms and agencies have more ways to do the math than I ever knew. They are all different and some like to take the information in a specific order: interest, principle, costs and fees – any combination of these. Our system lets you have it your way. We default all systems to IPC, but you have the ability to override this on any claim or claims. IE: IPC, FCIP, CFIP, CIP, IP (see Claim Info Tab in the Casetrackerlaw system)
CasetrackerLaw also provides other types of offset reports which we will discuss at a later time.
*This report is not a custom module and developed on a per case basis. If you are interested in this report or if you have an idea for a report, contact us with a phone call or an email. There is always a live person ready to speak to you.
At CasetrackerLaw we are all about shaving the bottom line and reducing labor.
Friday, February 5, 2010
Shaving The Bottom Line
Well it’s been an interesting week of interfaces. We would like to introduce and thank the firm of PCI Group, Inc. located in Fort Mill, S. Carolina and President Chris Kropac, for all the IT support and communications within our office. Visit their website to see exactly what they do and FYI: I spoke with other mail merge companies and I find most mailers are competively priced but a little behind with technology.
What I found most interesting with most mailers was this:
Question: How do I get the information back so I have a record or copy of what was mailed?
Answer: We’ll send you a disk at the end of the month.
Problem: Now I have a disk with thousands of letters and pray I never need to reproduce a specific letter and when I sent that letter to the debtor.
Solution: We have developed an interface that will send 1000’s of letters with a click of the mouse to the mailer and while you are having a coffee break or sleeping, the documents will magically move back into your system and attach themselves to the appropriate claim and trigger a reminder when the next action is required.
If you do the math, one person can‘t print, fold, stuff, lick and stamp plus the cost of paper for under 55 cents per letter. I have estimated the cost to be more in line with .75 - .99 per letter, if you have staff complete the work.
We ran a test of how long it takes to upload 1,000 claims into our system, click to sort the category and click to send to the mailer. Total time is less than 5 minutes. Just compare!!!
At CasetrackerLaw, saving time and shaving the bottom line is our primary goal.
Everyone have good weekend and check in on Monday to see what’s on schedule… things happen fast around here and we never know who is going to come up with the next great idea.
Keep your imaginations working.
What I found most interesting with most mailers was this:
Question: How do I get the information back so I have a record or copy of what was mailed?
Answer: We’ll send you a disk at the end of the month.
Problem: Now I have a disk with thousands of letters and pray I never need to reproduce a specific letter and when I sent that letter to the debtor.
Solution: We have developed an interface that will send 1000’s of letters with a click of the mouse to the mailer and while you are having a coffee break or sleeping, the documents will magically move back into your system and attach themselves to the appropriate claim and trigger a reminder when the next action is required.
If you do the math, one person can‘t print, fold, stuff, lick and stamp plus the cost of paper for under 55 cents per letter. I have estimated the cost to be more in line with .75 - .99 per letter, if you have staff complete the work.
We ran a test of how long it takes to upload 1,000 claims into our system, click to sort the category and click to send to the mailer. Total time is less than 5 minutes. Just compare!!!
At CasetrackerLaw, saving time and shaving the bottom line is our primary goal.
Everyone have good weekend and check in on Monday to see what’s on schedule… things happen fast around here and we never know who is going to come up with the next great idea.
Keep your imaginations working.
Thursday, February 4, 2010
Tri-Level Trust Accounting
CasetrackerLaw has a very extensive trust accounting system. The system complies with the tough standard in Massachusetts and a few other states (not certain of the names) referred to as tri-level accounting. Now… just what does that mean? Want to read the entire text? You can find it at one of our sites www.locate123.com. We will talk about locate123 at a later time. For now click the link located at the bottom of the page, Managing Clients’ Funds and Avoiding Ethical Problems . (a must read)
Our systems keep track of all monies, expenses, etc… per claim, next the system keeps track for all the monies for the creditor or client, next all the monies for the firm or system. You have the ability to interface with quick books, upload or download. Remember we can interface and move data quickly. If you need to move data from point A to point B at the speed of light, just call us.
Keeping proper accounting for a client is very simple. You now have the option for the creditor to view the accounting or commonly referred to as the cost ledger. We have given you the (host) the option to choose what your creditor/client can view. (a hot new feature)
For those who want transparency, you will find casetrackerLaw gives you this and much more. Visit the video library at www.info123.info and watch the movie about trust accounting.
For those who have not seen the movie of attorney Julie Yates discussing the iPhone and CasetrackerLaw, it has been one of our hottest movies yet. You can view the feature movie at www.casetrackerlaw.com.
“You can’t beat the system”
Have a good day and come back tomorrow.
Our systems keep track of all monies, expenses, etc… per claim, next the system keeps track for all the monies for the creditor or client, next all the monies for the firm or system. You have the ability to interface with quick books, upload or download. Remember we can interface and move data quickly. If you need to move data from point A to point B at the speed of light, just call us.
Keeping proper accounting for a client is very simple. You now have the option for the creditor to view the accounting or commonly referred to as the cost ledger. We have given you the (host) the option to choose what your creditor/client can view. (a hot new feature)
For those who want transparency, you will find casetrackerLaw gives you this and much more. Visit the video library at www.info123.info and watch the movie about trust accounting.
For those who have not seen the movie of attorney Julie Yates discussing the iPhone and CasetrackerLaw, it has been one of our hottest movies yet. You can view the feature movie at www.casetrackerlaw.com.
“You can’t beat the system”
Have a good day and come back tomorrow.
Wednesday, February 3, 2010
Week Of Interfaces
Well this week we have been very busy developing interfaces as we talked about yesterday. When someone discusses interfaces, sometimes people look at you as if to ask, “like where are you from?”
Interfaces are becoming one of the hot discussions of today. If you are working in the debt world it provides you a way of creating a report and then downloading to an Excel – CSV spreadsheet for distribution.
A new feature we added to the “Advanced Status Report” is the ability to select claims by any status, create the report, download to a CSV spreadsheet and instantly dump this data into your dialer or send it out for letter processing and much more. We are able to map the fields automatically as well, reducing to a click of the mouse.
The “Advanced Status Report” was designed for several public companies to create reports for “Sarbanes–Oxley Act” reporting. Note: This report is available to Administration and Creditors if one gives access.
We suggest you experience the new “Advanced Status Report” located in the report section of CasetrackerLaw.com or call us for a personal demo. A new training video will be out later this week on this subject.
If your firm needs any type of interface or report, there are approximately 50 reports in the Administration side and tons for the creditor to utilize. We will be discussing these reports in the next few weeks so keep following. One goal at Casetrackerlaw is for our clients to be able to produce any report within 3 seconds of clicking the mouse.
Our ultimate goal along with our clients is always “shaving the bottom line” with every click of the mouse.
Please tell your friends to follow us on the daily blog and please have a good day.
Interfaces are becoming one of the hot discussions of today. If you are working in the debt world it provides you a way of creating a report and then downloading to an Excel – CSV spreadsheet for distribution.
A new feature we added to the “Advanced Status Report” is the ability to select claims by any status, create the report, download to a CSV spreadsheet and instantly dump this data into your dialer or send it out for letter processing and much more. We are able to map the fields automatically as well, reducing to a click of the mouse.
The “Advanced Status Report” was designed for several public companies to create reports for “Sarbanes–Oxley Act” reporting. Note: This report is available to Administration and Creditors if one gives access.
We suggest you experience the new “Advanced Status Report” located in the report section of CasetrackerLaw.com or call us for a personal demo. A new training video will be out later this week on this subject.
If your firm needs any type of interface or report, there are approximately 50 reports in the Administration side and tons for the creditor to utilize. We will be discussing these reports in the next few weeks so keep following. One goal at Casetrackerlaw is for our clients to be able to produce any report within 3 seconds of clicking the mouse.
Our ultimate goal along with our clients is always “shaving the bottom line” with every click of the mouse.
Please tell your friends to follow us on the daily blog and please have a good day.
Tuesday, February 2, 2010
Interfaces
In today’s environment a company must be competitive to survive. As we have stated previously the right technology can make the difference of survival or consequences.
IE: One of our up and coming law firms is E-Attorneys (908-354-2400) located in NJ. They have just implemented an interface with their client, a well known bank. In order to reduce labor the claims are sent on a CSV spreadsheet and with a single click of the mouse the claims are uploaded without mapping. We do all this automatically and at the same time validate certain fields such as phone, social and validate an address. We then automatically send an email to all parties with the validation report.
All this happens in seconds. The old way was to use humans to validate the information. Second step is to send the claims to the letter writing service and all 1,000 letters are mailed within 24 hours for a fraction of cost, no more hard labor. Debt never stops moving.
As we continue to develop these great ideas and imaginations our clients come up with, we will keep you posted.
Don’t forget all claims move free in our systems. Keep interfaced with us for the next labor saving tip and tell a friend about us.
Have a great day from sunny South Florida, stay green and save a tree.
See our newest video of Atty Julie Yates, she will be talking about using Casetrackelraw and her iPhone.
IE: One of our up and coming law firms is E-Attorneys (908-354-2400) located in NJ. They have just implemented an interface with their client, a well known bank. In order to reduce labor the claims are sent on a CSV spreadsheet and with a single click of the mouse the claims are uploaded without mapping. We do all this automatically and at the same time validate certain fields such as phone, social and validate an address. We then automatically send an email to all parties with the validation report.
All this happens in seconds. The old way was to use humans to validate the information. Second step is to send the claims to the letter writing service and all 1,000 letters are mailed within 24 hours for a fraction of cost, no more hard labor. Debt never stops moving.
As we continue to develop these great ideas and imaginations our clients come up with, we will keep you posted.
Don’t forget all claims move free in our systems. Keep interfaced with us for the next labor saving tip and tell a friend about us.
Have a great day from sunny South Florida, stay green and save a tree.
See our newest video of Atty Julie Yates, she will be talking about using Casetrackelraw and her iPhone.
Monday, February 1, 2010
Auto Phone Dialers
There are times when you need to make phone calls automatically with limited labor. i.e. we had a client who wanted to download certain fields from a spreadsheet and dump the selected fields into several of the phone dialers on the market today such as Global Connect and others. CasetrackerLaw can create a report of the selected fields, download to a CSV file and you have a file ready to upload to your favorite phone dialer.
The dialers today have improved a lot. For example, all you need is an ear plug in your ear and you will hear a voice say “Mr. Smith is on the line, acct number etc…” and you can be ready to discuss with the debtor his claim in seconds. Auto-dialers are an inexpensive way to contact people when you have a ton of numbers to call.
CasetrackerLaw is developing technology to work with Skype and hope to release it in a few weeks. Our system is already Skype friendly and is really an inexpensive way to make calls directly from your computer much like magic jack which we are testing this week in our office.
If you have any phone ideas or have a need to incorporate a dialer in your system contact our office for more details.
Tell a friend to subscribe to our daily blog and visit our website to view the discussion by attorney Julie Yates of Yates & Schiller, P.A., discussing how she uses the iPhone and CasetrackerLaw to manage her daily routines.
The dialers today have improved a lot. For example, all you need is an ear plug in your ear and you will hear a voice say “Mr. Smith is on the line, acct number etc…” and you can be ready to discuss with the debtor his claim in seconds. Auto-dialers are an inexpensive way to contact people when you have a ton of numbers to call.
CasetrackerLaw is developing technology to work with Skype and hope to release it in a few weeks. Our system is already Skype friendly and is really an inexpensive way to make calls directly from your computer much like magic jack which we are testing this week in our office.
If you have any phone ideas or have a need to incorporate a dialer in your system contact our office for more details.
Tell a friend to subscribe to our daily blog and visit our website to view the discussion by attorney Julie Yates of Yates & Schiller, P.A., discussing how she uses the iPhone and CasetrackerLaw to manage her daily routines.
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